WIbookAI for wedding venues & caterers
Run every wedding from first inquiry to last dance.
Inquiries, tours, contracts, payments, couple planning and the wedding-day run sheet in one place. Built inside a working wedding venue, for the way venues actually run.
No card to start. Then $59 a month per venue.
Less admin, more of the work you love
BeforeInquiries live in email, Instagram DMs and voicemail, and you almost double-booked a Saturday.
With WIbookAIEvery inquiry lands on one Leads board, and every date shows its status on the calendar.
BeforeDeposits are tracked in a spreadsheet you hope is current.
With WIbookAIEach event shows what has been paid, what is due and when, from one payment ledger.
BeforeCouples email guest lists, seating charts and timelines the week of the wedding.
With WIbookAICouples plan in their own portal, and you see it as they go.
Built for wedding venues
Made around the way venues work.
Built inside a working wedding venue, for the way venues actually run.
- Every inquiry on one boardWebsite inquiries arrive as leads and move from new, to toured, to proposal sent.
- Tours on your calendarA lead moves on its own when a tour is booked or finished, and every date shows its status.
- Floor plans and seatingLay out tables on your own venue map and seat guests by household.
- The wedding-day run sheetContacts, the day-of timeline and vendor arrivals on one printable page.
- Contracts signed onlineCouples sign on their phone, and the signed PDF lands in the event's documents.
- A portal for every coupleChecklist, guests and RSVPs, seating, budget and timeline in one private place.
Everything else your venue needs
One record follows each couple from the first inquiry to the last dance.
Inquiries to booked dates
Your website inquiry form feeds a Leads board, and you book the date when the couple says yes.
Venue and catering on one booking
Book the venue, the catering or both. Menus, guest counts and per-person pricing sit with the event.
Deposits and payments that add up
Record deposits, installments and refunds against each event. Balances and due dates agree on every screen.
Invitations and RSVPs
Couples send invitation emails and share RSVP links. Replies flow into their guest list and your head count.
Event prep
Tasks, vendor assignments and final walkthroughs, so your team knows what happens when.
Your team, your data
Owner and staff logins keep money and contracts with the owner. Encrypted backups, and deleted events wait 30 days in Trash.
Set up in minutes
Create your venue
Sign up, name your venue and add your contact details, capacity and logo. Skip anything and finish it later.
Bring your bookings
Import the weddings you already have from a spreadsheet, with prices and what has been paid.
Invite your team
Give staff their own logins, and send each couple a link to their portal.
Pricing
One price per venue
However big your team. Try everything free for 60 days first.
or $590 per year, two months free
- Your whole team: owner and staff logins, no per-seat fees
- A private portal for every couple you book
- Online contract signing, payment ledger, documents and templates
- Floor plans, seating, invitations and RSVPs
- Event prep, vendor directory and wedding-day run sheets
- Encrypted backups
60-day free trial. No card to start.
See a sample venue before you sign up.
Walk through Willow Creek Barn, a fictional venue with a season of sample weddings, from a new inquiry to a couple six weeks out.